Par level template: a free sheet for kitchen, bar and hotel linen
By mise · Updated September 29, 2026
Quick answer: a par level template lists each item with its unit, the par (what you want on hand at delivery time), the current count and the order quantity, which is simply par minus on hand. Download the free sheet below, set pars from usage between deliveries plus a safety margin, and the sheet writes your order for you.
A par sheet turns ordering from a judgment call into arithmetic: par minus what's on hand equals what to order. The template below is the sheet; the rest of the page is how to set the numbers so it works.
Download the template
Download the par level template (CSV — opens in Google Sheets and Excel)
Three example blocks are included — kitchen, bar, hotel linen — so you can delete the two you don't need. In Google Sheets, put =D2-E2 in the Order column and copy it down.
The columns
| Column | What goes there |
|---|---|
| Area | Kitchen, bar, linen closet, housekeeping cart — the place you count. |
| Item and unit | One row per product and size, in the unit you order (case, bottle, lb, set). |
| Par | What should be on hand just after a delivery. See below for how to set it. |
| On hand | Today's count. |
| Order | Par − on hand, rounded up to the pack size. Nothing to decide. |
| Supplier and delivery days | So the sheet can be sorted into one order per supplier. |
How to set a par
Par = usage between two deliveries + a safety margin. If you go through 30 lb of chicken between Monday and Thursday deliveries and you want a day's cover, the par is 40. The par level formula page works through the arithmetic with lead time; the short version is: count usage for three or four cycles, take the highest, add 20–30%. Lower it if you keep throwing product away; raise it if you 86 items.
Kitchen par sheet
Set pars for the items that run out or spoil — proteins, dairy, produce, the three dry goods you use most. Leave slow movers blank; a par on paprika is noise. Review after any menu change.
Bar par sheet
By bottle, not by brand family. Count open bottles in tenths so the order quantity doesn't over-order. Weekend pars are higher than midweek ones if you order twice a week; keep two columns if that's you.
Linen par (hotels)
Linen par is per bed, not per item: the standard is 3 sets — one on the bed, one in the closet, one at the laundry — and 4 if the laundry is off-site or turnaround is over a day. Towels are counted per guest. The par sheet in a hotel is what shows the laundry losses: when on-hand keeps coming back below par with no shortages reported, linen is walking. More in hotel linen inventory and par stock in hotels.
When the sheet becomes the order
The sheet works as long as someone counts. An app that scans the barcode does the count in a fraction of the time, keeps the par on each product, and writes the order list itself — one per supplier, ready to send. mise does that: 7 days free, no card, then US$33 a month (£26 in the UK).
Scan to count, and the app compares on hand with par and builds the order per supplier. 7 days free, no card.
Start free
Frequently asked questions
What is a par level template?
A sheet with one row per item and columns for par (the quantity you want on hand after delivery), the current count, and the difference, which is your order quantity. It turns ordering into subtraction.
How do I calculate par level?
Usage between two deliveries plus a safety margin — typically the highest usage over the last few cycles plus 20–30%. If deliveries are every three days and you use 30 lb, a par around 40 lb covers a busy cycle.
What is the par level for hotel linen?
Three sets per bed is the usual standard: one on the bed, one in the closet, one at the laundry. Four if laundry turnaround is longer than a day or is off-site. Towels are set per guest, usually three.
Is there a kitchen par level template for Google Sheets?
Yes — the CSV above imports directly (File → Import) and has a kitchen block, a bar block and a linen block with example rows to replace.
What is the difference between par level and reorder point?
A par is the level you top up to at each regular delivery; a reorder point is the level that triggers an order whenever you hit it. Restaurants and bars with fixed delivery days use pars; stores with irregular ordering use reorder points. See the reorder point formula page for the calculation.